Workshop & Event Booking

URBAN MOTION – TERMS AND CONDITIONS These Terms and Conditions apply to all bookings, services, programmes, workshops, and activities delivered by Urban Motion ("we", "us", "our") for schools, youth organisations, councils, businesses, and any third-party clients ("the Client"). By submitting a booking request, accepting a quote, or engaging Urban Motion's services, the Client agrees to be bound by these Terms and Conditions. --- 1. SERVICES Urban Motion provides dance and activity-based services including, but not limited to, hip hop dance workshops, school programmes, afterschool clubs, PE sessions, camps, and event-based activities. All services are delivered in accordance with Urban Motion's curriculum, coaching standards, and safeguarding procedures. --- 2. BOOKING AND ACCEPTANCE 2.1 All bookings are subject to availability and are not confirmed until: - Urban Motion has approved the booking, and - Written confirmation has been issued, and/or - A quote or invoice has been accepted. 2.2 Urban Motion reserves the right to decline or modify any booking request. 2.3 The Client is responsible for ensuring all information provided during booking is accurate and complete. --- 3. PRICING AND PAYMENT 3.1 All pricing is provided via quote, proposal, or agreed rate. 3.2 Payment terms will be specified on the invoice. Unless otherwise agreed: - Payment must be made in full within the stated invoice period. 3.3 Late payments may result in: - Suspension of services - Cancellation of future sessions - Additional administrative or recovery fees 3.4 Urban Motion reserves the right to charge interest on overdue payments in accordance with applicable UK law. --- 4. FUNDING STRUCTURES 4.1 School-Funded Programmes The Client (school or organisation) is responsible for full payment of agreed services. 4.2 Parent-Funded Programmes Urban Motion may collect payments directly from parents. In such cases: - The Client is responsible for facilitating communication and access to participants. - Urban Motion is not liable for low enrolment or insufficient uptake. - Sessions may be cancelled or restructured if minimum numbers are not met. --- 5. CANCELLATION AND RESCHEDULING 5.1 Client Cancellations - More than 7 days' notice: no charge or reschedule offered - 3 to 7 days' notice: up to 50% of booking fee may be charged - Less than 48 hours' notice: full fee may be charged 5.2 Missed Sessions If a session cannot go ahead due to Client-side issues (including venue access, participant absence, or internal scheduling conflicts), the session may still be chargeable. 5.3 Urban Motion Cancellations Urban Motion reserves the right to cancel or reschedule sessions due to illness, staff availability, safety concerns, or unforeseen circumstances. Where possible, alternative dates or replacement coaches will be provided. --- 6. VENUE AND FACILITIES 6.1 The Client must provide a safe, suitable, and appropriate space for delivery of activities. 6.2 The Client is responsible for risk assessing the venue, ensuring the space is clear of hazards, and providing any agreed facilities. 6.3 Urban Motion reserves the right to refuse delivery if the environment is deemed unsafe. --- 7. SAFEGUARDING AND SUPERVISION 7.1 Urban Motion coaches operate under safeguarding policies and professional standards. 7.2 The Client remains responsible for overall supervision of participants, behaviour management support, and ensuring appropriate staff are present where required. 7.3 Urban Motion is not responsible for participants outside of active session delivery time. --- 8. HEALTH AND SAFETY 8.1 The Client must inform Urban Motion of medical conditions, additional needs, and behavioural considerations. 8.2 Urban Motion will take reasonable precautions but cannot accept liability for injuries resulting from undisclosed conditions, failure to follow instructions, or unsafe behaviour by participants. --- 9. LIABILITY 9.1 Urban Motion holds appropriate public liability insurance. 9.2 To the fullest extent permitted by law, Urban Motion shall not be liable for indirect or consequential loss, loss of revenue, profit, or opportunity, or damage arising from factors outside our control. 9.3 Urban Motion's total liability shall not exceed the total value of the booking. --- 10. INTELLECTUAL PROPERTY All materials, teaching methods, choreography, branding, and content remain the intellectual property of Urban Motion. The Client may not reproduce, distribute, or use Urban Motion materials without prior written consent. --- 11. MEDIA AND MARKETING Urban Motion may capture photos or videos for marketing purposes unless otherwise agreed in writing. The Client is responsible for obtaining any necessary parental or participant consent where required. --- 12. DATA PROTECTION All personal data is handled in accordance with applicable data protection laws and will be used for booking administration, communication, and service delivery. Urban Motion will not share data with third parties without consent unless required by law. --- 13. FORCE MAJEURE Urban Motion shall not be held liable for failure or delay in performing services due to circumstances beyond reasonable control, including weather conditions, government restrictions, public health emergencies, or venue closures. --- 14. TERMINATION Urban Motion reserves the right to terminate services immediately if terms are breached, payment is not made, or behaviour or conditions are deemed unacceptable. Any outstanding balances remain payable upon termination. --- 15. GOVERNING LAW These Terms and Conditions are governed by and construed in accordance with the laws of the United Kingdom. Any disputes shall be subject to the exclusive jurisdiction of the UK courts. --- 16. ACCEPTANCE By submitting a booking form, accepting a quote, or engaging Urban Motion services, the Client confirms they have read, understood, and agreed to these Terms and Conditions. Urban Motion Contact: contact@urbanmotiondance.com Website: www.urbanmotiondance.com